The Ramsden Heath Golf Society Annual General Meeting Minutes 2025
Date: Monday 3rd February 2025 Venue: The Nags Head at Ramsden Heath Time: 7.30 pm

1. Report of Treasurer - Terry Attew has provided a breakdown of the society's accounts for 2024 which showed that the Society has an outstanding balance of £676.87 from 2024.Account details have already been sent directly to members via Email. Terry stated that the account balance needs to be increased to allow for any unforeseen financial issues which could arise during 2025.

2. Report of Secretary - The Secretary thanked all those present for taking time out to attend the meeting and to those members who sent their apologies for absence. He also thanked all members for providing their continued support during 2024.He thanked Terry, for his accounting work as Treasurer and Chris for his statistical work in maintaining all the Scoring and Handicap records during the year.

3. Handover to new Committee - The Secretary then confirmed the resignation of both Himself and the Handicap Secretary, and handed over to the incoming members who intend to takeover these functions for 2025.

4. Election of Officers - The meeting proposed and seconded elected Officers for 2025 as follows: Chairman John Colbear / Captain Phil Smith / Vice Captain Simon Hall / Treasurer Terry Attew / Secretary Phil Bird / Handicap Sec. Dave Kitchens / Trophy Sec Phil Bird / Engraving Sec Simon Hall. The meeting thanked Peter Smith for his efforts as Captain for 2024 and welcomed Phil Smith as the Incoming Captain for 2025 and Simon Hall as Vice Captain for 2026.The meeting then welcomed the new committee members: Nic Abarno, Dave Kitchens, Phil Bird and Gary Boyes The outgoing Secretary and handicap Secretary were then thanked for all their efforts in previous years.

5. Venues for 2025 - Society Days. All the Venues for 2025 have been booked by Dave Kitchens and an updated list of these venues can be found on the Website. Phil Smith has chosen his Captains Day to be held at Boyce Hill Golf Course on Thursday 5th June 2025,

6. Membership Subscriptions - It was agreed by the meeting that the subscriptions will be £25 this year. This includes £5 toward Third Party Insurance cover for each member, in the event of any accidents on the course, and is to be set up by Terry Attew. Subscriptions should be paid prior to the Abridge meeting on Wed 19th March 2025,via bank transfer, or on the day. Terry will maintain the list of members for 2025 and the current list will be updated on the website

7. Cost and Payment for Golf Days - It was stated that the cost of venues generally has increased substantially, and the venues chosen this year are more expensive so it was agreed by the meeting that members will now pay £75 at each venue with non members paying the full cost. .If there is a no show on the day, for a member who has said they would attend, then depending on the circumstances, they will still be required to pay. 3rd February 2025.

8. Website - The website will continue to be used in 2025 and Nic Abarno will liaise with Simon Massey regarding the format and future maintenance of the Website.

9. Ryder Cup - It was agreed by the meeting that there will be no Ryder Cup this year due to the organization change within the society, involving the recruitment of new members and possible restructuring of the Golf Days.

10. Dress Code - We have a very good record for adhering to the dress code requirements of the different venues we attend each year, but just to reiterate that all Golf Clubs have dress code standards which we must follow.

11. AOB - The meeting thanked Justine for providing the Buffet for our AGM.- The meeting also thanked John Colbear for his generous donation of £100 for a4 ball Golf Voucher from Stockbrook Manor Golf Club.- New signatories are required for the Society Bank account. This is to be decided before our first meeting in March.- Phil Smith stated that he would like to change the playing format on his Captains day eg. a knockout competition or match play. There will also be other small competitions during the day.- Both Alex Carroll and Phil Bird stated that they were expecting to introduce new members to the Society during 2025. Phil bird stated that that he will be organizing Prizes and Trophies for each meeting during 2025, and Simon Hall to ensure that all trophies are engraved appropriately.- Chris Vander referred back to Public Liability Insurance and strongly recommended this be in place. Some members have their own Golf Insurance which includes Public Liability Insurance and therefore do not need to pay the additional £5.00 to cover this. In addition RHGS Members  who have Active Golf Handicaps, will already have Public Liability Insurance provided by Golf England. Each Golf Club RHGS play should have Public Liability which should include paying guests, but needs to be checked, bearing in mind RHGS Public Liability Insurance is on a named person basis and will not include guests, unless an extension to the policy can be made.

12. List of AGM attendees - Roy Chopping, John Colbear, Helmut Dempsey, Alex Carroll, Peter Smith, Nic Abarno, Dave Kitchens, Phil Smith, Chris Vander, Simon Hall, Gary Boyes, Kevin Mahoney, Paul Guest, Phil bird, Terry Attew. Apologies for absence Andy Cook, Mick Taylor and Brian Gollology3rd February 2025